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Document.Management.Solutions
document scanning
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melbourne
Scanning
State of the art scanning facility based in Melbourne. Use the Docuvan scanning equipment to convert your documents to digital. Great way to clear up valuable office space and get on top of your digital archiving projects.
OUR
DOCUMENT IMAGING
PROCESS
- OPTION 1: ONSITE
- OPTION 2: SECURE DOCUVAN OFFICE
- OPTION 3: HIRE THE EQUIPMENT FROM DOCUVAN
- OPTION 4: HIRE THE EQUIPMENT ONSITE AT DOCUVAN
- Docuvan comes to your office
- Docuvan assists with quality document scanning strategy
- Docuvan preps your documents for the digital imaging process
- Docuvan scan and image your documents and convert them to digital assets
- Digital assets are provided to you on CDs,DVDs,USB drive,flash, thumb drive or FTP and ready for use
- You arrange delivery of your documents to be scanned to Docuvan
- Docuvan preps your documents for the digital imaging process
- Docuvan scan and image your documents and convert them to digital assets
- Docuvan delivers your documents back to your office
- Digital assets are provided to you on CDs,DVDs,USB drive,flash, thumb drive or FTP and ready for use
- Docuvan provides a lease of a scanner
- Docuvan delivers the loan scanner to your office
- Docuvan provides training on best practice document scanning and how to use the scanner on loan
- Your staff then preps your documents for the digital imaging process
- Digital assets are provided to you on CDs,DVDs,USB drive,flash, thumb drive or FTP and ready for use
- You bring the documents to Docuvan office
- Docuvan provides access to a loan scanner
- Docuvan provides training on best practice document scanning and how to use the scanner on loan
- Your staff then preps your documents for the digital imaging process
- Digital assets are provided to you on CDs,DVDs,USB drive,flash, thumb drive or FTP and ready for use
Why Do Document Imaging?
Where it is decided to explore the implementation of an electronic system, it may pay to employ a specialist consultant to help work through the system requirements. Systems vary in complexity and function not to mention cost. It is better to spend a little extra time getting the specification right the first time, rather than struggle with a system that does not have the flexibility or function for the future. This is all about making an informed decision.
Document Imaging System
A document imaging system has much more security access controls for your files than filing cabinets. Someone cannot access a document unless they have access rights to it or the directory tree it is in. Most imaging systems have an audit control feature as a option or standard. An audit control program can keep track of every search and retrieval done by a user.
You save for the following reasons:
The biggest direct cost of a filing system is the labour cost for retrieving and replacing files. These costs are estimated to be 70% of the cost of the filling system. It takes about 20 minutes for someone to look for, retrieve, deliver, then re-file a document back to where it was stored. All you need to do is multiply your hourly labour costs by 30% and that’s your hard costs for just one file. Don’t forget to include those employee benefits into your labour costs.
“Docuvan provides the secure document preparation and scanning services for corporate and government accounts across Australia.”
RICHARD TAPPS- CEO
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Image.and.Data.Solutions
Docuvan
Contact Us
The Docuvan Team travel all over Australia, undertaking scanning projects from 1 day to many months. If you have sensitive or confidential documents you would like to scan, or some that you need access to on a daily basis, we would be happy to discuss your needs and put a solution together for you. This could be scanning them for you or helping you setup your own scanning solution! However, if you are happy for us to collect the documents and scan them in our secure facility in Melbourne we can help you with that as well.