Many companies are finding it difficult to manage their paper records efficiently and effectively. They are incurring significant costs by relying on a paper filing system.
Information has become too difficult and time consuming to manage. Businesses are looking to improve their businesses processes through improved storage and workflows. There is an opportunity to introduce a Document Management System to improve access to critical files.
In addition, businesses face several challenges in tackling the move to a Document Management System.
- records are often highly sensitive,
- existing processes cannot be interrupted,
- active files are frequently accessed and changed,
- there is often a mix of electronic and paper files and
- significant changes to the business are required (change management)
Docuvan will work closely with you to identify your requirements and develop a solution that will meet the unique requirements of your business. This involves understanding your existing processes and the current status of your filing system.
Docuvan will then scan and index any backlog files and sort any existing electronic documents. This allows the businesses to migrate to the new Document Management System. Paper files can then be destroyed or put into storage depending on legal and business requirements.
Next, Docuvan will then implement and train users in the ELO Document Management System to deliver more efficient access to critical files. We will endeavour to make the process of transition to an electronic system as seamless and smooth for those involved.
If you would like speak to one of our consultants, please call Docuvan on 1300 855 839 or email us on [email protected]