Why Convert Docs

 

Why Convert Documents to Images

Businesses collectively spend billions of dollars managing paper documents, which are duplicated an average of 19 times during their life cycle. Traditional hard copies are expensive to store, often lost or misfiled, and difficult to transport and share.

With digital technology now reaching every corner of the enterprise, users expect immediate access to information. While computers and the Web offer quick and convenient creation, collaboration and dissemination capabilities for documents stored in an electronic format, such luxuries are not available with paper documents.

Information is power, find it when you need it

Docuvan can provide businesses with the appropriate blend of hardware, software and human resources — scanners, servers, document management software, services and more — to capture, index, migrate, store, and retrieve images and corporate information trapped in hard copy or on PCs spread across the enterprise, including:

  • Documents 

  • Reports 

  • Faxes 

  • Invoices 

  • Receipts 

  • E-mails 

  • Computer files 

  • Audio clips 

  • Videos 

As an experienced document management and conversion service organization, Docuvan offers an unparalleled range of on-site and remote systems and services that will reduce cycle times, save space, automate processes and minimize information loss. Through our expertise and strategic relationships with cutting-edge technology providers, Docuvan offers the features and functions that streamline:

  • Imaging, coding and indexing

  • Media-to-media conversion

  • Backfile conversion

  • Document management

  • Workflow 

  • Archive utilities 

Docuvan also offers a broad range of imaging solutions to match your needs for systems, space and staffing. In order to help you take advantage of the power and flexibility of digital documents and files, we can:

  • Capture, index and migrate your documents into an existing or new system

  • Staff the scanning and indexing operation and let your IT department manage the system

Docuvan offerings include:

  • High-volume document image production and conversion services for backfile and day-forward applications.

  • Integration of cost-effective, enterprise-wide image and document management systems, offering every user instant access to all documents and files from a central, electronic repository.

Our focus on high-level project management and quality processes helps us to quickly and cost-effectively design an imaging solution. To minimize complexity and cost, Docuvan solutions adhere to industry standard components and architectures. In order to accelerate your return on investment, we provide comprehensive end-user training and consulting, as well as the option to outsource some or all of your non-core operations to Docuvan. We have the technology and staff on call, around the clock, to manage all project types and sizes, including complex, multifaceted productions, with exceptional quality and speed, on time and on budget.